To save time wherever possible, it is important to have information readily available for when it is needed. Today time is a constraint as well as a wasted commodity, often spent searching for misplaced company files and folders. The objectives of an accurate record management or filing system are to drive efficiency and improve staff productivity that result in significant savings in terms of cost and space, ensuring easy retrieval and prevention of loss of any information. A filing system that saves time and improves efficiency should become a strategic operational priority for every company in Zimbabwe. Inefficient filing and record keeping result in higher costs. And most importantly - it improves the bottom line. It provides clarity for staff to work more efficiently, enhances structure and operational capabilities. The truth is that efficient document management saves both time and space. If there is a leak, the health of the whole entity is compromised and the effects can be dire. Like a robust heart in a healthy body, the flow of information should be channelled into a safe, efficient system. Information is the lifeblood of every company. Then why is trying to find the best guidelines in document management often a blind attempt to make it through a maze? This is according to, Salome van Jaarsveld, National Key Accounts Manager at Tidy Files, one of the leading providers of end-to-end filing solutions. In fact often the ability to achieve strategic business goals is virtually impossible without the extensive use of business information. Information is the foundation of any business.
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